GTAB ByLaws
Article I - Name
This organization shall be a non-profit organization and shall be called the GIFTED AND TALENTED ACADEMY BOOSTER Club, (herein referred to as “GTAB” or as the “Association”).
Article II - Mission and Purpose
Section 2.1 - mission
The mission of the Gifted and Talented Academy Booster (GTAB) Club is to support and enhance the educational experience of students in the GTA.
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We will accomplish our mission by providing financial resources, volunteer support, and community engagement. We are committed to fostering a positive school culture, promoting academics, and creating opportunities for students to thrive in all areas of their education.
section 2.2 - PURPOSE
GTAB is organized exclusively for charitable and educational purposes within the meaning of
Section 501(c)(3) of the Internal Revenue Code. The organization’s primary purpose is to provide resources, including financial, volunteer, and community support, for programs and activities that enrich the educational experience of students enrolled in the Pearland ISD Gifted
& Talented Academy (“GT Academy”). These programs and enrichment opportunities promote high-level academics, creative and critical thinking, and meaningful engagement in learning for gifted students.
Article III - Membership
Section 3.1 - Membership Eligibility
Membership in this non-profit organization is open to all individuals who are interested in the purposes of the GTAB, as set forth in Article II, and who have paid the current year’s dues. For the remainder of this document, “Membership” refers to the collective body of members.
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Section 3.2 - Membership Duration
The duration of membership shall be one GTAB year, beginning on July 1st and ending on June 30th. Members shall be required to renew their membership annually in accordance with this cycle.
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Section 3.3 - Membership Voting​
For purposes of voting at regular meetings, each member shall have one (1) vote, so long as their membership is in good standing. Members must be present physically or virtually in order to cast a vote. GTAB does not allow votes by proxy. Membership will vote on elected officers, dues increases, and the budget for the upcoming GTAB year after it has been set by the Budgeting Committee.
Article IV - Dues
Section 4.1 – Annual Membership Dues
The amount of annual membership dues shall be determined by the Executive Board.
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Section 4.2 – Approval of Dues Changes
Any proposed change to the dues must be approved by a majority vote of the Executive Board before being presented to the membership for approval at a Membership meeting. The change must be approved by a simple majority of the Membership, with the change taking effect at the beginning of the next GTAB year.
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Section 4.3 – Non-Approval of Dues Changes
In the event that the proposed dues change is not approved by the membership, the dues for the following year will remain the same.
Article V - Officers
Section 1.1 - Number.
The officers of the GTAB shall be: President, Vice President, Secretary, Treasurer, Parliamentarian, and Communications Officer.
Section 1.2 - Term.
The term of office shall be one (1) GTAB Year, beginning July 1 and ending June 30 of the following calendar year.
Section 1.3 - Limitations.
No officer shall serve in the same office for more than two (2) consecutive terms. No individual may hold two (2) elected offices simultaneously. Exception - Unfilled Vacancy. If, after reasonable efforts, a vacancy in that office cannot be filled due to the inability to secure a qualified candidate, the Executive Board may recommend a one-time, one-year extension allowing the incumbent officer to serve a third (3rd) consecutive term in the same office. Such a recommendation requires a two-thirds (2/3) vote of the filled Executive Board positions at a duly called meeting where a quorum is established. The Executive Board’s recommendation must be provided to the membership in writing prior to the membership vote. The extension is effective only upon ratification by a two-thirds (2/3) vote of the members attending a general membership meeting for which notice of the proposed extension has been provided in advance. Any extension approved under this provision shall be limited to one (1) additional year, shall apply only to the specific office and circumstances described, and shall not establish precedent for future extensions.
Section 1.4 - Officer Removal and Resignations
An officer may be removed from office for failure to fulfill their duties, misconduct, or actions contrary to the mission and values of GTAB, upon a two-thirds (2/3) vote of the current Executive Board. Officers may resign at any time by submitting a written resignation to the President or Secretary.
Section 1.5- Vacancies
In the event of a vacancy in the office of President, the Vice President shall automatically assume the office of President for the remainder of the unexpired term. Vacancies in all other elected offices shall be filled by a majority vote of the Executive Board. The appointment must then be presented to the membership for ratification at the next general membership meeting. Service for any portion of a term resulting from a vacancy shall be considered a partial term and shall not be counted as a full term for term-limit purposes.
Section 1.6 - Records
Each officer shall be responsible for maintaining records of that office and shall convey these records to the successor, written or electronic. Electronic records shall be kept in an electronic database that all officers can access. Upon completion of their term, each
officer shall ensure that all records are properly transferred to their successor.
Section 1.7 – Student Relationship.
It is required that each Executive Board Member is a parent or legal guardian of one or more student(s) currently attending the GT Academy in Pearland Independent School District.
Article VI - Duties Of Offices
Section 1.1 - President
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Preside as chairperson of all membership meetings and Executive Board meetings;
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Be an ex-officio member of all committees, except the Nominating Committee;
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Act at the official representative of GTAB as required or requested and may delegate any willing member to represent GTAB.
section 1.2 - vice president
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Assume the duties of the President in the absence or at the request of the President;
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Take minutes of GTAB meetings when the Secretary is not present;
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Responsible for all procurement that occurs in GTAB in accordance with the budget.
section 1.3 - Secretary
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Keep accurate minutes of all membership meetings and Executive Board meetings, including all results of votes, resolutions, and dissent;
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Ensure all agendas and minutes from meetings are delivered in a timely manner to the Communications Officer to disseminate.
Section 1.4 - treasurer
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Receive and deposit all monies of GTAB;
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Disburse such sums as approved by the Executive Board of the membership;
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Keep an accurate record of receipts and expenditures;
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Present a brief financial statement at every regular Executive Board meeting and at every regular meeting of the membership; ensure the financial statements are delivered to the Communications Officer in a timely manner to disseminate ahead of meetings;
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Submit financial records for review within thirty (30) days of the end of the GTAB year, June 30.
section 1.5 - communications officer
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Provide chain of communication to all members and school officials;
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Chair Communications Committee to edit, publish, and provide a newsletter, fliers, and other media directed by the Executive board;
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Responsible for disseminating all the pertinent information and documentation to Executive Board Members and Membership as relating to all meetings.
Article VII - Executive Board
Section 1.1 - Membership and Authority.
The Executive Board shall consist of the five (5) elected officers, the appointed Parliamentarian, and all chairmen of the standing committees. Except as otherwise provided, the Executive Board shall have the power to transact the business of the Association.
Section 1.2 - Meetings/Quorum.
Meetings of the Executive Board shall be held as needed. The date of such meetings shall be set by the President. A quorum shall consist of a majority of the filled Executive Board positions.
Section 1.3 - Notice.
The Executive Board members shall be notified at least three (3) days prior to the Executive Board meeting.
Section 1.4 - Special Meetings.
Special meetings of the Executive Board may be called by the President or by notice to the President by three (3) members of the Executive Board.
Section 1.5 - Past President.
The immediate Past President, if available, shall be an exofficio member of the Executive Board and may serve as Parliamentarian of the GTAB.
Article VIII - Elections
Section 1.1 - Eligibility.
Only members in good standing, who pass a PISD background check and are the legal guardian of a current GTA student may be nominated for office in the GTAB. Nominations background checks must be verified by Pearland Independent School District.
Section 1.2 - Nominating Committee.
At a general membership meeting at least two months prior to the election meeting to be designated by the executive board, a nominating committee consisting of three (3) committee members plus one alternate shall be constituted. These individuals shall be elected by the membership, need not be Board Members, and must be Members in good standing. No individual shall serve more than two (2) consecutive terms on the Nominating Committee. The President shall not serve on this committee and no person automatically serves as a committee member or alternate because of their position or title. The nominating committee shall select its own chairperson immediately following the meeting, and shall present a written slate of nominees for the five (5) elected offices. The slate shall be posted publicly fourteen (14) days prior to the election meeting. Only Nominating Committee members may be present at a Nominating Committee meeting where nomination decisions are made. All discussions shall be kept strictly confidential until the committee report is released according to the established procedures.
Section 1.3 - Voting.
Election shall be by ballot at the April membership meeting at which the slate of officers is presented; at which time additional nominees may be nominated from the floor providing consent of the nominee has been obtained at that time and they meet the eligibility requirements. The candidates receiving a simple majority (50% plus 1 vote) of the votes cast shall be declared elected.
Section 1.4 - Term.
Officers shall be elected to serve for one (1) GTAB year.
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Article IX - Standing Committees
Section 1.1 - Establishment and Purpose.
The Executive Board shall establish standing and special committees as needed to carry out the work of the Gifted and Talented Academy Booster Club (GTAB). Committees exist to support the mission of GTAB. Committee chairpersons shall be appointed by the elected officers. Each committee chair may appoint additional members as needed to complete the committee's work.
Section 1.2 - Review, Authority, and Oversight.
All committee actions will be subject to review by the Executive Board. The Executive Board shall review committee plans, budgets, and actions prior to implementation when such activities involve the use of GTAB resources or representation of the organization.
Committee chairs shall provide regular updates to the Executive Board. Each committee shall maintain a record of its activities, contacts, and recommendations for future reference. Such documentation shall be stored according to procedures outlined in the Standing Rules.
Section 1.3 - Standing Committees.
The current list of active standing committees, along with their specific responsibilities, event assignments, and reporting expectations, shall be maintained in the GTAB Standing Rules. The Standing Rules may be updated as needed by majority vote of the Executive Board without requiring amendment of these Bylaws.
Article X - Meetings
Section 1.1 - General Meetings/Quorum.
General membership meetings of the GTAB shall be held at places and times designated by the Executive Board, with appropriate notice given to the members. The quorum for general meetings is a majority of the filled Executive Board positions plus one (1).
Section 1.2 - Special Meetings.
Special meetings may be called by the President, the Executive Board, or one-fourth (1/4) of the membership, providing five (5) days’ notice has been given to the members.
Section 1.3 - Open Meetings.
All meetings and programs will be open to the public unless otherwise specified by the Executive Board; however, voting is limited to the paid membership in good standing.
Section 1.4 - Memberships.
For purposes of voting at regular meetings, each member shall have one (1) vote each, so long as their membership is in good standing.
Article XI - Financial Administration
Article XII - Amendments
Section 1.1 By-Laws:
The Association’s Charter and/or these Bylaws can be amended by a two-thirds (2/3) vote of the filled Executive Board positions for presentation in writing to the general membership prior to the vote, and then by a two-thirds (2/3) majority of the members attending the said meeting where by-laws modifications is on the agenda.
Section 1. 2 Standing Rules:
Standing Rules and amendments to existing Standing Rules may be adopted at any general meeting with a majority vote in the affirmative. Standing Rules shall be reviewed by the Executive Board and amended yearly or more frequently as deemed necessary.
Article XIII - Indemnification
The Association shall indemnify officers, directors, and other persons participating in the activities of the Association.
Article XIV - Affiliations
GTAB may enter into affiliations with associations with common interests and purposes by recommendation of the Executive Board and vote of the general membership.
Article XV - Dissolution
Upon dissolution of the Association for any reason, a majority of the Executive Board then in office shall, after providing for the payment of all liabilities of the Association, dispose of all of the assets by distribution to a tax-exempt corporation organized under the laws of the State of Texas and qualifying as an exempt organization or organizations under Section 501(c)(3) of the Internal Revenue Code and its regulations as they now exist or as they may hereafter be amended.
Article XVI - Words you need to know/definitions
GTAB year: July 1 - June 30